{"id":7227,"date":"2023-02-13T17:36:28","date_gmt":"2023-02-13T22:36:28","guid":{"rendered":"https:\/\/blogarchive.utc.edu\/campus-weekly\/?p=7227"},"modified":"2023-02-13T17:36:29","modified_gmt":"2023-02-13T22:36:29","slug":"accessing-w-2-statements-and-w-4-withholding-certificates-for-employees","status":"publish","type":"post","link":"https:\/\/blogarchive.utc.edu\/campus-weekly\/2023\/02\/accessing-w-2-statements-and-w-4-withholding-certificates-for-employees\/","title":{"rendered":"Accessing W-2 Statements and W-4 Withholding Certificates for Employees"},"content":{"rendered":"\n<p>Important information is provided below regarding access to W-2s (Employee Wage and Tax Statements) for current and former University employees, and completing\/updating W-4s (Employee Withholding Certificates) for current and new University employees.<\/p>\n\n\n\n<p><strong>Employee Wage and Tax Statements (W2s)<\/strong><\/p>\n\n\n\n<p><strong>Current University Employees may now access their W-2 statements online <\/strong>by following the instructions outlined below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to <a href=\"https:\/\/nam11.safelinks.protection.outlook.com\/?url=https%3A%2F%2Firisweb.tennessee.edu%2F&amp;data=05%7C01%7Cchuck-wasserstrom%40UTC.EDU%7C607f0062ee874748c1f008db0b7046fc%7C515813d9717d45dd9eca9aa19c09d6f9%7C0%7C0%7C638116349082020993%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=uC84Akn%2F1RsgjM9Xq491vnZ7pmJ9EZ6Mf1NWxH2oUG4%3D&amp;reserved=0\">My IRIS Web Portal<\/a> using your NetID and Password<\/li>\n\n\n\n<li>Choose <em>Employee Self-Service<\/em><\/li>\n\n\n\n<li>Select <em>Benefits and Payment<\/em><\/li>\n\n\n\n<li>Click the <em>W-2 Statement<\/em> option<\/li>\n\n\n\n<li>The 2022 W-2 statement should auto populate for you, but you may also select previous years utilizing the <em>Date Selection: W-2 Year<\/em> navigation options.<\/li>\n<\/ul>\n\n\n\n<p>Password\/Login Help: If you have trouble logging in to the <a href=\"https:\/\/nam11.safelinks.protection.outlook.com\/?url=https%3A%2F%2Firisweb.tennessee.edu%2F&amp;data=05%7C01%7Cchuck-wasserstrom%40UTC.EDU%7C607f0062ee874748c1f008db0b7046fc%7C515813d9717d45dd9eca9aa19c09d6f9%7C0%7C0%7C638116349082020993%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=uC84Akn%2F1RsgjM9Xq491vnZ7pmJ9EZ6Mf1NWxH2oUG4%3D&amp;reserved=0\">My IRIS Web Portal<\/a> because your password has expired, please contact the IT helpdesk at x4000 for assistance with resetting your password for these purposes.<\/p>\n\n\n\n<p><strong>If a current University employee has not opted to discontinue receipt of paper W-2s, a hard copy has been mailed to their home\/U.S. Postal Service Address as recorded in the IRIS Payroll System. If the address on file in the IRIS Payroll System is incorrect and the W-2 is returned as undeliverable mail to the University of Tennessee, an electronic copy or corrected W-2 can be requested by emailing<\/strong> <a href=\"mailto:payroll@tennessee.edu\">payroll@tennessee.edu<\/a> for assistance from the UT System Payroll, Benefits &amp; Retirement Office. Please include your full name, last 5 digits of your social security number, and date of birth in e-mails requesting copies of your W-2 to assist with identity confirmation. The UTC Office of Human Resources does not have access to employee W-2 documents. All requests for copies must be made by following the instructions outlined above.<\/p>\n\n\n\n<p><strong>Current University employees may update their address on file<\/strong> <strong>in the IRIS Payroll System<\/strong> by following the instructions outlined below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to <a href=\"https:\/\/nam11.safelinks.protection.outlook.com\/?url=https%3A%2F%2Firisweb.tennessee.edu%2F&amp;data=05%7C01%7Cchuck-wasserstrom%40UTC.EDU%7C607f0062ee874748c1f008db0b7046fc%7C515813d9717d45dd9eca9aa19c09d6f9%7C0%7C0%7C638116349082020993%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=uC84Akn%2F1RsgjM9Xq491vnZ7pmJ9EZ6Mf1NWxH2oUG4%3D&amp;reserved=0\">My IRIS Web Portal<\/a> using your NetID and Password<\/li>\n\n\n\n<li>Choose <em>Employee Self-Service<\/em><\/li>\n\n\n\n<li>Select <em>Personal Information<\/em><\/li>\n\n\n\n<li>Click the <em>Personal Data Form<\/em> option and edit the desired fields<\/li>\n<\/ul>\n\n\n\n<p><strong>Current University employees may opt out of receiving paper W-2s for future calendar years<\/strong> by following the instructions outlined below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to <a href=\"https:\/\/nam11.safelinks.protection.outlook.com\/?url=https%3A%2F%2Firisweb.tennessee.edu%2F&amp;data=05%7C01%7Cchuck-wasserstrom%40UTC.EDU%7C607f0062ee874748c1f008db0b7046fc%7C515813d9717d45dd9eca9aa19c09d6f9%7C0%7C0%7C638116349082020993%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=uC84Akn%2F1RsgjM9Xq491vnZ7pmJ9EZ6Mf1NWxH2oUG4%3D&amp;reserved=0\">My IRIS Web Portal<\/a> using your NetID and Password<\/li>\n\n\n\n<li>Choose <em>Employee Self-Service<\/em><\/li>\n\n\n\n<li>Select <em>Benefits and Payment<\/em><\/li>\n\n\n\n<li>Click the <em>W-2 Opt Out of Paper<\/em> option and complete the form<\/li>\n<\/ul>\n\n\n\n<p><strong>Terminated Employees may request an electronic copy of their W-2 by emailing <\/strong><a href=\"mailto:payroll@tennessee.edu\">payroll@tennessee.edu<\/a> for assistance from the UT System Payroll, Benefits &amp; Retirement Office. They must include their full name, last 5 digits of their social security number, and date of birth in e-mails requesting W-2s to assist with identity confirmation. The UTC Office of Human Resources does not have access to employee W-2 documents. All requests for copies must be made by following the instructions outlined above.<\/p>\n\n\n\n<p><strong>Internal Revenue Service (IRS) Form W-4 (Employee\u2019s Withholding Certificate)<\/strong><\/p>\n\n\n\n<p><strong>New University employees <\/strong>are required to complete IRS Form W-4 to designate tax withholding declarations used by the payroll system when calculating federal income tax withholding.&nbsp; When hiring new temporary, student\/graduate assistant, or adjunct employees, please use the 2023 W-4 on the <a href=\"https:\/\/nam11.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.utc.edu%2Ffinance-and-administration%2Fhuman-resources%2Fhr-forms&amp;data=05%7C01%7Cchuck-wasserstrom%40UTC.EDU%7C607f0062ee874748c1f008db0b7046fc%7C515813d9717d45dd9eca9aa19c09d6f9%7C0%7C0%7C638116349082020993%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=k1kA%2FntBJJrlNSF1%2F3%2BTYwP%2B8Kc2lmVkapwEWn1vkCo%3D&amp;reserved=0\">HR Forms<\/a> webpage.&nbsp; As a reminder, to ensure hiring departments are utilizing the most current HR forms, hiring departments should save the HR Forms webpage as a shortcut rather than saving individual forms to their desktop.<\/p>\n\n\n\n<p><strong>Current University employees are not required to complete a new W-4, but may choose to update their W-4 to change the tax withholding declarations<\/strong>, <strong>if desired,<\/strong> by following the instructions below:<\/p>\n\n\n\n<p>Log in to <a href=\"https:\/\/nam11.safelinks.protection.outlook.com\/?url=https%3A%2F%2Firisweb.tennessee.edu%2F&amp;data=05%7C01%7Cchuck-wasserstrom%40UTC.EDU%7C607f0062ee874748c1f008db0b7046fc%7C515813d9717d45dd9eca9aa19c09d6f9%7C0%7C0%7C638116349082177231%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=CE1UKflOBhSiN1EGDHgG6HdLMn5NR6xzKyWHXcVWxS0%3D&amp;reserved=0\">My IRIS Web Portal<\/a> using your NetID and Password<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Choose <em>Employee Self-Service<\/em><\/li>\n\n\n\n<li>Select <em>Benefits and Payment<\/em><\/li>\n\n\n\n<li>Click the <em>W-4 Tax Withholding<\/em> option and complete the form<\/li>\n<\/ul>\n\n\n\n<p>Thank you,<\/p>\n\n\n\n<p>Office of Human Resources<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Important information is provided below regarding access to W-2s (Employee Wage and Tax Statements) for current and former University employees, and completing\/updating W-4s (Employee Withholding Certificates) for current and new University employees. Employee Wage and Tax Statements (W2s) Current University Employees may now access their W-2 statements online by following the instructions outlined below: Password\/Login&hellip; <\/p>\n<p class=\"more-link-wrap\"><span><a class=\"more-link button text\" href=\"https:\/\/blogarchive.utc.edu\/campus-weekly\/2023\/02\/accessing-w-2-statements-and-w-4-withholding-certificates-for-employees\/\"><span>Continue Reading <\/span><\/a><\/span><\/p>\n","protected":false},"author":1493,"featured_media":3499,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[8,120183],"tags":[],"class_list":{"0":"post-7227","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-faculty-staff","8":"category-news","9":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Accessing W-2 Statements and W-4 Withholding Certificates for Employees - Campus Updates Archive<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Accessing W-2 Statements and W-4 Withholding Certificates for Employees - Campus Updates Archive\" \/>\n<meta property=\"og:description\" content=\"Important information is provided below regarding access to W-2s (Employee Wage and Tax Statements) for current and former University employees, and completing\/updating W-4s (Employee Withholding Certificates) for current and new University employees. 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