{"id":8225,"date":"2023-03-23T16:27:04","date_gmt":"2023-03-23T20:27:04","guid":{"rendered":"https:\/\/blogarchive.utc.edu\/campus-weekly\/?p=8225"},"modified":"2023-03-23T16:27:05","modified_gmt":"2023-03-23T20:27:05","slug":"protecting-emails-containing-sensitive-information","status":"publish","type":"post","link":"https:\/\/blogarchive.utc.edu\/campus-weekly\/2023\/03\/protecting-emails-containing-sensitive-information\/","title":{"rendered":"Protecting Emails Containing Sensitive Information"},"content":{"rendered":"<p>Any university email that contains the following protected or sensitive information must be encrypted:<\/p>\n<ul>\n<li>Protected health information (i.e., patient record information)<\/li>\n<li>Personally identifiable information (i.e., Social Security Number)<\/li>\n<li>Credit card information<\/li>\n<li>Any information protected by governmental or institutional regulations<\/li>\n<\/ul>\n<h4>Encrypting Emails Using Outlook<\/h4>\n<p>Did you know you can send encrypted emails to other employees in Outlook by putting the word \u201cencrypt\u201d in the subject line of your email? For more information and step-by-step instructions, visit the <strong><a href=\"https:\/\/nam11.safelinks.protection.outlook.com\/?url=https%3A%2F%2Futc.teamdynamix.com%2FTDClient%2F2717%2FPortal%2FKB%2F%3FCategoryID%3D23005&amp;data=05%7C01%7Cchuck-wasserstrom%40utc.edu%7Cad3cc8d98a74425ee2b408db2bda4455%7C515813d9717d45dd9eca9aa19c09d6f9%7C0%7C0%7C638151988668257294%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=KVQbkES9YaCqgRtFTmZS5%2B48My20viZFDtHkNVPJ5dA%3D&amp;reserved=0\">IT Knowledge Base<\/a><\/strong>.<\/p>\n<h4>The UT Vault<\/h4>\n<p>The UT Vault is another method for securing sensitive emails. This tool is especially useful if you are sending a sensitive email to a student, someone with another email service provider, or if someone outside of UT needs to send you sensitive information. The UT Vault is also useful if you need to send an email with a large attachment. Visit <strong><a href=\"https:\/\/nam11.safelinks.protection.outlook.com\/?url=https%3A%2F%2Futk.teamdynamix.com%2FTDClient%2F2277%2FOIT-Portal%2FKB%2FArticleDet%3FID%3D124638&amp;data=05%7C01%7Cchuck-wasserstrom%40utc.edu%7Cad3cc8d98a74425ee2b408db2bda4455%7C515813d9717d45dd9eca9aa19c09d6f9%7C0%7C0%7C638151988668257294%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=Yn%2FC3%2B3QaS33EeRyE9AfOPf6wbGPJkDZw8e3LT0Zse8%3D&amp;reserved=0\">UTK\u2019s OIT webpage<\/a><\/strong> for more information.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Any university email that contains the following protected or sensitive information must be encrypted: Protected health information (i.e., patient record information) Personally identifiable information (i.e., Social Security Number) Credit card information Any information protected by governmental or institutional regulations Encrypting Emails Using Outlook Did you know you can send encrypted emails to other employees in&hellip; <\/p>\n<p class=\"more-link-wrap\"><span><a class=\"more-link button text\" href=\"https:\/\/blogarchive.utc.edu\/campus-weekly\/2023\/03\/protecting-emails-containing-sensitive-information\/\"><span>Continue Reading <\/span><\/a><\/span><\/p>\n","protected":false},"author":1493,"featured_media":8226,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[8,15,120183,120186],"tags":[],"class_list":{"0":"post-8225","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-campus","8":"category-faculty-staff","9":"category-news","10":"category-students-news","11":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Protecting Emails Containing Sensitive Information - Campus Updates Archive<\/title>\n<meta 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