{"id":238,"date":"2020-03-19T13:47:04","date_gmt":"2020-03-19T13:47:04","guid":{"rendered":"https:\/\/blogarchive.utc.edu\/center-professional-education\/?p=238"},"modified":"2020-06-23T18:55:28","modified_gmt":"2020-06-23T18:55:28","slug":"5-tips-for-success-when-leading-virtually","status":"publish","type":"post","link":"https:\/\/blogarchive.utc.edu\/center-professional-education\/2020\/03\/19\/5-tips-for-success-when-leading-virtually\/","title":{"rendered":"5 Tips for Success When Leading Virtually"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1020 size-full alignnone\" src=\"https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/1280x450-1-1.jpg\" alt=\"man talking on the phone and looking off to the side\" width=\"1280\" height=\"450\" srcset=\"https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/1280x450-1-1.jpg 1280w, https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/1280x450-1-1-300x105.jpg 300w, https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/1280x450-1-1-1024x360.jpg 1024w, https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/1280x450-1-1-768x270.jpg 768w, https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/1280x450-1-1-580x204.jpg 580w, https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/1280x450-1-1-610x214.jpg 610w, https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/1280x450-1-1-250x88.jpg 250w, https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/1280x450-1-1-600x211.jpg 600w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/>With the coronavirus quickly changing our work environments, many employers are conducting business virtually. If you are a new project manager or a project manager with limited experience with virtual teams, you may be asking yourself, \u201cHow am I going to quickly transition from managing projects in person with my team, to managing them remotely?!\u201d<\/p>\n<p>Thankfully, there are several ways you and your team can meet goals remotely with a stellar success rate. Here are five tips for managing your teams virtually and keeping your projects on track, from the first brainstorming session to the endgame.<\/p>\n<ul>\n<li><strong>SET THE EXAMPLE.<\/strong><\/li>\n<\/ul>\n<p>As a leader, your team is going to be looking to you to see how you are handling every aspect of the situation. If a leader complains about the change of lifestyle they are having to make, the team is likely to have a similar mindset. However, if a leader makes the most of the situation by encouraging their teammates, and remaining approachable and available even remotely, then the team is likely to keep a similar mindset.<\/p>\n<p>You can also set an example by creating a healthy work-life balance that is often blurred when working from home. Reiterate to employees that, while projects are important, you need to pace yourself throughout the workday. Make sure that they have a designated space in their home, that isn\u2019t their bed, where they can proactively get work done.<\/p>\n<ul>\n<li><strong>ALIGN YOUR TEAM.<\/strong><\/li>\n<\/ul>\n<p>The current situation is unprecedented and unpredictable, but something about knowing a team is all in it together brings hope and comfort. Build rapport by reinforcing the mission behind certain projects and what you are trying to accomplish. Also, emphasize the objective of your company even amidst uncertainty; don\u2019t let your team lose sight of the importance of what they are doing.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-266 alignleft\" src=\"https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/image-1-real.jpg\" alt=\"woman working on laptop from home office\" width=\"150\" height=\"150\" \/><\/p>\n<ul>\n<li><strong>COMMUNICATE EXPECTATIONS CLEARLY.<\/strong><\/li>\n<\/ul>\n<p>Timely and clear communication is going to be a major key in managing teams remotely. You are going to have to trust your employees to discipline themselves and complete projects, which can be difficult for those who are hands-on leaders. One way to communicate expectations for projects is to develop a clearly defined remote work policy. You will want to cover topics such as workflow, proper methods for interaction with teammates, and your defined best practices. There are even several free <a href=\"https:\/\/www.owllabs.com\/offers\/remote-work-policy-templates\">templates<\/a> available on the web that will guide you through creating airtight policies for remote work and flexible schedules.<\/p>\n<ul>\n<li><strong>TAKE ADVANTAGE OF TECHNOLOGY.<\/strong><\/li>\n<\/ul>\n<p>The importance of using PM tools to track the status of your projects and report analytics cannot be underestimated. This list of <a href=\"https:\/\/www.proofhub.com\/articles\/top-project-management-tools-list\">51 best project management tools<\/a> from our friends at ProofHub gives you a variety of tools your team can use that are cloud-based, giving your team the ability to manage tasks across multiple projects. There are even systems mentioned on the list (for example,<a href=\"https:\/\/www.wrike.com\/\"> Wrike<\/a> and <a href=\"https:\/\/monday.com\/lp\/projectmanagement\/bundle\/?utm_medium=capterra&amp;utm_campaign=capterraprojectmanagement&amp;utm_source=capterra\">Monday)<\/a> that offer apps your team can download to their mobile devices, which takes the idea of mobility to the next level. Regardless, staying on top of your projects is more important than ever, so find the best fit that allows your team to track, collaborate, and meet goals for your organization!<\/p>\n<p>Also, you may want to look into an affordable, cloud-based tool that allows you to share and sync files with ease. Some of our favorites are <a href=\"https:\/\/www.dropbox.com\/?_hp=c\">Dropbox,<\/a> <a href=\"https:\/\/www.hightail.com\/\">Hightail,<\/a> and <a href=\"https:\/\/gsuite.google.com\/\">Google\u2019s G Suite.<\/a><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-267 alignleft\" src=\"https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/image-2-real.jpg\" alt=\"skype on a cell phone\" width=\"150\" height=\"150\" \/><\/p>\n<ul>\n<li><strong>VIRTUAL FACE-TO-FACE INTERACTION IS YOUR FRIEND.<\/strong><\/li>\n<\/ul>\n<p>While your reason for working remote is to limit in-person contact and prevent disease from spreading, there are several important reasons you should prioritize virtual face-to-face interaction with your team members. Working in isolation can cause team members to feel disconnected from the company, which is exactly what you do NOT want. (Google conducted a <a href=\"https:\/\/blog.google\/inside-google\/working-google\/working-together-when-were-not-together\/\">study<\/a> showing the importance of working together, even when not together). Setting aside team meetings at least twice a week creates an environment of participation, allows team members to share thoughts and ideas easily, and can increase productivity within your team as employees engage in discussion. Take a look at some of the most popular video-conferencing software, such as <a href=\"https:\/\/zoom.us\/\">Zoom,<\/a> <a href=\"https:\/\/gsuite.google.com\/products\/meet\/\">Google Hangouts,<\/a> and <a href=\"https:\/\/www.webex.com\/\">Cisco Webex<\/a>. There are many options, both paid and free, out there, so we encourage you to find the best fit that will allow you and your team to manage projects well.<\/p>\n<p>Times may be uncertain, but your project management certainly doesn\u2019t have to be. We hope that these tips help you and your team members build camaraderie and connect with ease.<\/p>\n<hr \/>\n<h4>ABOUT THE AUTHOR:<\/h4>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1013 alignleft\" src=\"https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/06\/bio.png\" alt=\"Marah Whitaker headshot\" width=\"180\" height=\"180\" srcset=\"https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/06\/bio.png 180w, https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/06\/bio-150x150.png 150w\" sizes=\"auto, (max-width: 180px) 100vw, 180px\" \/><\/p>\n<p><span data-contrast=\"auto\">Hi! My name is Marah Whitaker (think Laura with an M). I am the Marketing Assistant for UTC Center for Professional Education. During the workday, I spend time writing blog posts, creating content for social media,\u00a0<\/span><span data-contrast=\"auto\">developing<\/span><span data-contrast=\"auto\">\u00a0email campaigns, and building relationships with our customer base.<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">During my free time, you can find me getting lost in a good book, having spontaneous dance parties, playing piano, and going to Buffalo Wild Wings on Wing Night.<\/span><span data-contrast=\"auto\">\u00a0Professionally and personally, I\u00a0<\/span><span data-contrast=\"auto\">aspire<\/span><span data-contrast=\"auto\">\u00a0to live by the Mr.\u00a0<\/span><span data-contrast=\"auto\">Feeny<\/span><span data-contrast=\"auto\">\u00a0quote, \u201cDream. Believe. Try. Do Good.\u201d I strive to use my passions to\u00a0<\/span><span data-contrast=\"auto\">serve<\/span><span data-contrast=\"auto\">\u00a0others and contribute positively to the world around me.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\" data-wac-het=\"1\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Connect with m<\/span><span data-contrast=\"auto\">e<\/span><span data-contrast=\"auto\">\u00a0on\u00a0<\/span><a href=\"https:\/\/www.linkedin.com\/in\/marahwhitaker\"><span data-contrast=\"none\">LinkedIn.<\/span><\/a><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\" data-wac-het=\"1\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>With the coronavirus quickly changing our work environments, many employers are conducting business virtually. If you are a new project manager or a project manager with limited experience with virtual teams, you may be asking yourself, \u201cHow am I going to quickly transition from managing projects in person with my team, to managing them remotely?!\u201d&hellip; <\/p>\n<p class=\"more-link-wrap\"><span><a class=\"more-link button text\" href=\"https:\/\/blogarchive.utc.edu\/center-professional-education\/2020\/03\/19\/5-tips-for-success-when-leading-virtually\/\"><span>Continue Reading <\/span><\/a><\/span><\/p>\n","protected":false},"author":1540,"featured_media":239,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[58402,83658],"tags":[83648],"class_list":{"0":"post-238","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-project-management","8":"category-working-from-home","9":"tag-working-remotely","10":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>5 Tips for Success When Leading Virtually - UTC Center for Professional Education Archive: Jul 2007 - Oct 2025<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 Tips for Success When Leading Virtually - UTC Center for Professional Education Archive: Jul 2007 - Oct 2025\" \/>\n<meta property=\"og:description\" content=\"With the coronavirus quickly changing our work environments, many employers are conducting business virtually. If you are a new project manager or a project manager with limited experience with virtual teams, you may be asking yourself, \u201cHow am I going to quickly transition from managing projects in person with my team, to managing them remotely?!\u201d&hellip; Continue Reading\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blogarchive.utc.edu\/center-professional-education\/2020\/03\/19\/5-tips-for-success-when-leading-virtually\/\" \/>\n<meta property=\"og:site_name\" content=\"UTC Center for Professional Education Archive: Jul 2007 - Oct 2025\" \/>\n<meta property=\"article:published_time\" content=\"2020-03-19T13:47:04+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-06-23T18:55:28+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blogarchive.utc.edu\/center-professional-education\/files\/2020\/03\/image-1-2.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"800\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Marah Whitaker\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Marah Whitaker\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blogarchive.utc.edu\/center-professional-education\/2020\/03\/19\/5-tips-for-success-when-leading-virtually\/\",\"url\":\"https:\/\/blogarchive.utc.edu\/center-professional-education\/2020\/03\/19\/5-tips-for-success-when-leading-virtually\/\",\"name\":\"5 Tips for Success When Leading Virtually - 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